Fuba Automotive | Flow Manual

Welcome to the Web EDI portal of Fuba. In the following manual we guide you through the basics of the platform and processes. After you received the initial registration mail from ecosio and created an account, you are ready to go!

The access data must be created beforehand by the ecosio team. This is done after Fuba sent you the first information about the migration. To start login into the Flow via the links https://web.ecosio.com or https://app.ecosio.com. Please make sure that you are using one of these URLs to securely login.

If you should have but have not yet received any invitation via mail from eventnotifications-prod@ecosio.com, you can request it again via https://app.ecosio.com/account/resend-invite with the mail-address which Fuba sent the information mails to. If you already have a account for the old Fuba Portal (called WebEDI, VDA or Industry - vda.ecosio.com) you can use the password reset https://app.ecosio.com/account//request-password-reset. After logging in successfully, you will see the main functions on the left side of the page: Delivery Forecasts

Password Reset

If you lost your password or have problems with logging in, you can request a new password via https://app.ecosio.com/account/request-password-reset. You will receive a reset link per mail and then are able to reset the password. We recommend the use of a password manager and a secure password.

Process Overview

The Flow solution for Fuba supports the following processes for orders:

• Receiving Delivery Forecasts incl. sending dispatch advices

• Receiving Just-In-Time Schedules

• Sending dispatch advices

• Receiving receipt advices

Delivery Forecasts

To view your delivery forecasts, click on the Delivery Forecases menu item at the top left.

Batch actions (Archiving & Download)

Multiple orders can now be archived within a few clicks. Select the desired delivery forecasts with the selection icon on the left side of the line. You can also select multiple delivery forecasts on the current page (max. 100 orders) with a click on the selection icon in the table header. Then click on the desired batch action at the top right above the table. After a successful archiving or downloading, a notification is displayed. Please note that batch actions can take some time.

Viewing delivery forecasts

Click on the eye symbol on the right side of the row to go to the order process details and follow-up document creation for an delivery forecast. The detailed view is then displayed. Click on the green download button to download a PDF version of the delivery forecast. Click on the New dispatch advice button to create a dispatch advice for the corresponding position from the delivery forecast. All documents can be viewed in detailed with a click on the respective document at the bottom of the page. There, the documents can also be downloaded as PDFs.

Subsequently, you can finish the creation via the send button. Then, you are redirected to the order detail page access the document and create a corresponding dispatch advice.

Sending dispatch notifications

In create modal select the desired structure and type for your dispatch advice and you will be directed to the edit mask.

• Layer selection

  • 1 Layer - Build a single layer packaging structure (Boxes)

  • 2 Layers - Build packaging structures with two levels (Pallet + Boxes)

• Packaging Unit selection

  • Homogenous - Articles can’t be mixed on pallet or box level

  • Mixed - Articles can be mixed upon pallets but not on box level

Please fill in all the mandatory fields in the header before moving on to the item section. You can also change the document number and date.

The amount of boxes for 2 layer packaging is automatically generated with the input of dispatch quantity and quantity per transport unit per line item when the Generate Packaging Button is clicked. The dispatch quantity is divided by the amount per transport unit and results in the amount of transport units per line item. This has to be done for each line item. In the next step the complete dispatch advice structure is generated, Packaging numbers are automatically generated.

After the clicking on confirm - big arrow in the visual packaging list - you will see a non-editable summary of your dispatch advice and then the document can be sent. In the summary mode you always have the option to go back to editing mode. As soon as you click the send document button the document is sent and you will be redirected to the overview with a notification at the top where you can download the dispatch advice as a PDF. Also, a link to dispatch advice summary and download is available at the bottom of the page.

After a dispatch advice was sent it cannot be changed anymore. If you transmitted an incorrect document to Fuba, please contact the purchasing department at Fuba directly.

Labels Download

The dispatch advice provides labels (KLT & A4) for dispatch advices. Click on the dispatch advice title in the Delivery Forecasts view or in the Dispatch Advices view and at the top right you will find a download/print button. Click the wished format and the download starts.

Invite & Remove Users

Note: You need Admin rights for this functionality. Please contact your company admin regarding that matter!

You can invite all your colleagues directly in the settings, if you are an admin user. Either you click the invite button in the navigation menu at the right top or you go to the team settings and invite users via the invite button at the top right of the table.

In the Team setting you can also edit users of your team or deactivate them.

Switch

If you are using the Flow with multiple buyers like Fuba, you can easily switch the company context in the middle of the navigation bar.

Feedback and Questions

If you have any questions regarding the processes, please read the manual or contact Fuba . We are very happy to receive feedback about our platform and features. If you have specific wishes or ideas regarding additional features, please add that to the Feedback Portal which can be found in the lower left corner.